Camp Policies
2024 Camp Hollow Rock and Tennis Camp Policies
Camp Hollow Rock format
Camp Hollow Rock is divided into two age groups. The Pebbles camp is for the 4-6 year olds. The Boulders camp is for 7-12 year olds. Tennis camp is for 6 – 13 year olds. There is no exception to the placement of campers so keep that in mind if you are registering siblings. All campers will still interact throughout the day during certain activities.
Non-Member Payment
Non-members have 5 days from registration to pay for the camp weeks otherwise enrollment may be canceled.
Click here for non-member camp form.
Refund Policy (All Registrants)
Requests for a camp refund must be submitted via email to kateri@hollowrock.com. Switching camp weeks is permitted without penalty as long as the camp is not full.
30 days prior to your camp week
• A refund will be given less a $50.00 service charge
29 – 14 days prior to your camp week
• A refund of 50% of the camp fee will be given.
Less than 14 days prior to your camp week
• No refunds.
Clothing
Camp Hollow Rock and Tennis Camp are based around athletics and thus will require athletic shoes, and appropriate clothing (shorts, pants, tshirt). Please do not have your child wear flip flops or sandals to camp. 4-6 year olds are advised to bring a second pair of clothes. Please pack a swim suit and towel each day.
Sun and Heat Safety
Please apply sunscreen to your camper before camp every day. The counselors will reapply after pool time.
A reusable water bottle is recommended to eliminate wasted plastic cups.
If your child has sensitive skin, please bring a hat.
Please label all belongings!
On days of heat advisories or if it is raining, our staff will utilize our indoor clubhouse.
Medication and Allergy Alert
If your child requires medication or has allergy concerns, it is important that you provide the camp director with a written note or email explaining medical concerns at the time of registration.
Illness
If your child is sick, please do not send them to camp. If a camper develops a fever or becomes sick during camp time, you will be contacted and asked to pick up your child as soon as possible. Campers need to be fever free for 24 hours before returning to camp.
Behavior
We expect all campers to behave respectfully and kindly in interactions with their counselors and peers. Camper behavior deemed inappropriate by the camp director may result in dismissal. In the event of a dismissal, camp fee will not be refunded.
Behavior Policy
When a camper does not follow the behavior guidelines, we will take the following action steps if behavior problems progress.
1. Staff will redirect the camper to more appropriate behavior.
2. If inappropriate behavior continues, the camper will be reminded of behavior guidelines and camp rules, and the camper will be asked to decide on action steps to correct his/her behavior.
3. If a child’s behavior still does not meet expectations and is affecting the experience of other campers, he/she will be referred to Camp Director. Our Camp Director will notify parents in writing, in person, or by telephone of the inappropriate behavior.
4. Written Warning given to Parent if a child persists in unacceptable behavior, a written warning will be issued. The Camp Director will speak with the child and their parent/guardian. The parent/guardian will be required to sign the written warning and will be required to pick your child up from camp.
5. If inappropriate behavior continues, as a final action step the camper may be dismissed from camp.
Examples of unacceptable behavior:
• Refusing to follow behavior guidelines or camp rules
• Using profanity, vulgarity or obscenity
• Stealing or damaging property (personal or camp property)
• Refusal to participate in activities or cooperate with staff • Disrupting a program
• Leaving a program without permission
• Endangering the health and safety of children and/or staff
• Teasing, making fun or bullying of other campers or staff
• Fighting of any kind
Physical violence or bullying toward another camper or staff member will result in immediate dismissal from the camp program.
Food
We strongly encourage each camper to bring a packed lunch from home. Midmorning cracker snack is provided. Every Friday we order pizza for lunch so no need to pack a lunch unless your child has food allergies (i.e. gluten, dairy, etc.)
Grill food can be purchased for lunch by Hollow Rock members only. These purchases will be charged to the member’s account. The staff is not responsible in monitoring purchases made by the camper. If you DO NOT want your child to purchase anything at Hollow Rock (including food, snacks and drinks) please email kateri@hollowrock.com. Non-members are not permitted to purchase any food, snacks or drinks per the NC Department of Health as we are a private club.